Athletic Scheduler Pro

Winter Update!
Athletic Scheduler Pro 2025 Winter

Over the Summer I added a Budget/Inventory module to the Athletic Scheduler Pro. So the new Athletic Scheduler Pro 2025 lets you track your budget and inventory as well as the Microsoft Office's Classic style menu system.

Why Filemaker Pro?
You may wonder why I have written the Athletic Scheduler+ in FIlemaker Pro, which then requires you to have it as well as the scheduler. The answer is simple - Filemaker Pro gives both you and me the ability to customize the athletic scheduler to meet our needs - unlike the other canned program which are fixed. Simple!

“The Athletic Scheduling program streamlines all the detail work that we do...” Britney Carr, Milton Academy (now at Berwick Academy), Assistant Athletic Director

The new Athletic Scheduler Pro 2025 is the most comprehensive scheduler yet. In addition to all the previous features, I've added separate departure and return dates for those contests that require multi-day trips, a new theme control that allows you to match your school colors exactly, an integrated calendar with month, week, or day views of rentals and facilities, a simpler way of combining multiple vehicles for travel, a way to incorporate as many athletic personnel as you want, and an easy way to control window sizes for managing your desktop. And now you can track your budget and inventory. The Athletic Scheduler has been meeting your scheduling needs since 1982.
Join St. Paul's, Phillips Exeter, Milton, Northfield Mount Hermon, Kingswood Oxford, Berwick, and Landmark and see why they are so excited!

The Athletic Scheduler Pro facilitates the scheduling of athletic contests and shares that information to all concerned individuals without ever re-typing them again. With the Athletic Scheduler, you will be able to create contest, practice, events and rental records, calculate the logistics for each in seconds, post contests to your web calendar (such as Finalsite), and roll them over from year to year. You will be able to create detailed Master Schedules for all school departments, Contracts for opponents, Change Notices, and Weekly Reminders for coaches and opponents, all emailed directly out of the Athletic Scheduler? In addition, the Athletic Scheduler Pro will manage your coaching and player assignments, as well as your facilities and Rental use. Now, you can even track your budget and inventory. $2,495 - one time with a $295 annual maintenance fee, includes customization, free customer service. (Included customization are modifications within the scope of the software, not new extensive functionality.)

What makes the Atheltic Scheduler the best?

Manage Contests, Practices, Events, Rentals, Budgets, & Inventory
Upper and Middle School divisions
Contest and schedule grid views
Create or import contest records
Calculate the logistics accurately
- Dismissal, Departure, Return Times
- Pre & Post Contest Meal Needs
  - Meal Money Denominations
  - Sandwich Requests
Email Contracts, Reminders, & Notices to:
- Opponents
- Coaches
- School Departments
- Officials
Grid view printouts

Post Events to Calendars
- Google, Outlook & Website
Create Master Schedules for distribution
Rollover Contests from year to year
NEPSAC opponent database included
Track outside organization facility use
Coaches' assignments & archives
Track player involvement & History
Host on the cloud or school fileserver
Auto-create practice & rental schedules
Manage Transportation
Away site weather forecast
Track Officials
Touch device access (iPad)
Customizable to your needs

Free 45 day trial!
(Read More)

Short Overview (2-minute)

Overview (5-minute)

Down Load User Guide PDF

Help Tips

Feature Gallery

Schedule Grid

The Schedule Grid allows you to view your schedule in a Date by Team grid. In this view you can edit, cancel & confirm contests, along with all related functions.

Contest layout

The Contest layout is an alternate view of the Athletic Scheduler. From here you will build your schedule and have complete control over all contests. Group contests by date, team or opponent.

Email & Calendar

Email your communications directly out of the Athletic Scheduler. You can also post your contest to your Google or Outlook Calendar as well as export it using ical to import into your school's website calendar (such as Finalsite), or using programs such as Trumba.

Practices & Rentals

You can schedule Practices & Rentals just like contest, ior create practice schedules automatically. This feature generates practices skipping game and vacation days.

Contest Logistics

The logistics calculator calculates the Dismissal Time, Departure Time, Pre-Game Meal, Post-Game Meal, and Return Time uniquely for each Contest in seconds. The Check List keeps track of your scheduling process from Logistics to Posting Results.

Budget/Inventory

The Resources module of the Athletic Scheduler Pro 2025 tracks your budget and inventory. Budget includes your account budgets and transactions to track expenditures for each of your teams. Inventory includes your uniform and equipment inventory to track the size, quality, quantity and assignment of each product.

Contracts & Reminders

Athletic contracts, or as some call them Letters of Agreement, are easily generated and either printed or emailed. Reminders can easily be sent out to individuals in your school as well as your opponents and officials.

Facilities

Facilities can be tracked by entering locations for each event (contest, practice, and rental) by each organization and group.

Transportation

Transportation can be assigned and managed, and shared with all.

What do users say..

"We are really happy with the program and have nicknamed it “The Perk”. .We started using the Athletic Scheduler in the spring of 2022 and love it. It has everything you need for planning and organizing contests. There is some work on the front end to get it up and running and once that is done it is smooth sailing. Mark’s years of experience in athletics allowed him to create a very comprehensive program. He is always quick to reply to questions or issues and is willing to customize the program so it work best for us. We recommend the Athletic Scheduler Pro 2022 to any school."
Tracy Coole, Phillips Exeter Academy
Administrative Assistant for Physical Education & Athletics

“The Athletic Scheduling program streamlines all the detail work that we do in Athletics and makes doing even the more complex time consuming tasks, as simple as a click. The program can be built specific to the needs of your own school, Mark is very responsive and accommodating to all of our requests. From adding a bus time to the departure details so that we can more easily create a bus schedule, to building separate grid views for both Middle School & Upper School Sports, to helping us develop a weekly schedule exporting option that will combine all games, travel details and practices for any given week - Mark has been extremely helpful in adapting the program to fit all of our specific needs. We love the ease of this program.”
Britney Carr, Milton Academy
Assistant Athletic Director

"The Athletic Scheduler is a powerful program that is an incredible time saver and a practical asset when it comes to calculating, communicating and archiving the myriad of schedules and details performed by an athletic department. As a former athletic director, Mark Perkins understands what is required of the role and has provided us with knowledgeable feedback and outstanding customer support. Thanks, Mark! "
Brook Sumner, Landmark School
Athletic Director

"Using Athletic Scheduler has significantly reduced the time needed to effectively communicate with my coaches. The ease of confirming contests, opponents, officials and all logistics has allowed me to focus on other athletic director responsibilities."
Jon Sheehan, Pomfret School
Athletic Director

“The Athletic Scheduler software has done wonders for communication and logistics from my office. The easy to use functions and reminders have allowed our office to run more smoothly and efficiently. The best part has been the customer service. To have someone who designed the software on the other end of the phone to walk you through the system is invaluable. Mark was very patient with me and listened to what I wanted out of the program. I honestly would not be able to run our department without it.”
Rick Ecclelston, Holderness School
Athletic Director

H: 802.457.7383 C:802.356.8605 or email me at [email protected]